OLTREX is your partner for the organisation and management of your event.

Oltrex is not only a service provider, but also a qualified partner for the planning, organisation and management of Congresses and Events.

We manage the accreditation of scientific and medical associations, by offering a complete service from the first needs analysis to the actual carrying out of the Congress itself, by means of the website design, the creation of an online registration system, the management of the Congress secretariat service, up to the definition of the Speakers and assistance during their activities.

In order to monitor and improve the quality of our work throughout all the Congress preparation stages, we have decided to follow the guidelines laid down in the ISO 9001 standard.


We are proud members of::

ICCA – International Congress and Conference Association





Our activities

  • Analysis of objectives and strategies
  • Feasibility Study
  • Project Management
  • Budget Determination
  • Study of the Congress website
  • Selection of the suppliers
  • Agenda Planning
  • Financial Management
  • Logistics
  • Budget Closure
  • Analysis of the communication objectives and strategy implementation.
  • Sponsorship programme analysis
  • Graphics and Design
  • Press Office
  • Mailing lists
  • on-line registration service system with dedicated security web system for payments
  • Secretariat with specialized staff
  • Selection of hotel as needed
  • Central Reservation Service
  • On-line service with dedicated security web system for payments
  • ecretariat with specialized staff
  • Sponsorship packages design
  • Search for contacts and promotion of sponsorship packages
  • Contract management with potential sponsors and exhibitors
  • Creation and management of the exhibition plan
  • Coordination of logistics on site
  • Sponsor Management companies on site
  • Location
  • Audiovisual Technical Services
  • Catering
  • Hostess – Guides
  • Transfers
  • Gadgets
  • Production of personalized congressional material (bags, badges and various)
  • Social events
  • Program for accompanying persons


For more information

Tel. +39 041 2960840#2